AI-Powered Legal Spend Analytics

See Spend Analytics in Action

• Real-time visibility into WIP: We use accurate, current legal spend analytics to make informed and faster strategic decisions. We track the immediate impact of your improvements and iterate on these to achieve long-term cost savings.  
  
  
• BillClear: Before the initial invoice review by the in house team , BillClear allows the law firm to see how their invoice measures against your billing guidelines. This saves businesses having to challenge invoices, whilst creating a clear audit trail. BillClear is an e-billing system that shifts invoice reviews toward law firms using AI tools.   

• Automated invoice validation: Automate guideline adherence by flagging violations in real time. Automate invoice review and approval to improve efficiency and compliance.
  
  
• Predictive spend forecasting: Set budgets and use the unique continuous unbilled data in Apperio to accurately forecast and avoid overspend. Use the latest AI to forecast and alert based on continuous data. 
  
  
• AFA performance tracking: Use data directly from your law firm's billing system to build alerts and reports that drive better decisions and outcomes. Identify key metrics for monitoring law firm performance.

Why Legal Teams Need Real-Time Spend Visibility

Nearly all spend insights today come after invoices arrive. Without WIP visibility, scope creep isn’t caught until it’s too late. AFAs break down when there is no monitoring against assumptions or milestones. 

Finance teams need forecasting accuracy to track legal spend, not end-of-quarter surprises. PERSUIT and Apperio work together to offer visibility before, during, and after matters progress instead of long after the fact. 

What’s Included in PERSUIT’s Spend Analytics Platform

With PERSUIT and Apperio working together, you will gain real-time AI-driven legal spend analytics into in-progress legal work, ensuring proactive decision-making and cost and scope control.

Real-Time Work-in-Progress (WIP) Tracking

If the invoice is where budget discussions begin, you’ve already missed the chance to stay in control. With real-time WIP tracking, you can track legal spend continuously, monitor matter progress as it happens, and surface budget risks before they become overruns.

See hours logged, phase-by-phase progress, and burn rate in one place - giving you more accurate forecasting and fewer surprises. Real-time visibility also strengthens collaboration with law firms by making scope changes transparent and easier to manage.

This level of insight transforms legal spend management from reactive to proactive.

AI-Powered Spend Analytics

PERSUIT + Apperio combine advanced AI with deep legal spend analytics to help you make smarter, data-driven decisions. Using your historical spend data and pattern recognition, the platform identifies inefficiencies and flags unusual billing behavior for you to review. With trusted legal spend analytics used by leading in-house teams, you gain a clearer, more defensible view of where your budget is going—and why. 

Automated Invoice Review & Validation 

Remove friction from the billing process with AI-driven invoice automation that enforces compliance without manual effort. With Apperio, you don't have to create your own matters like in e-billing, which is much more efficient. Although some businesses prefer the control and data accuracy of creating their own matters, Apperio eliminates the guesswork. Where legal operations are limited, Apperio steps in to assist. Apperio automatically flags billing errors, rate violations, and non-compliant charges so you can take action early.

Customize approval workflows to match your billing policies, cost controls, and firm requirements - accelerating review cycles and reducing administrative burden across legal ops and finance.

This is legal spend management at scale: consistent, accurate, and dramatically more efficient.

AFA Performance Monitoring (Unique to PERSUIT)

PERSUIT is the only platform that will connect real-time matter data with competitive proposal insights to help you monitor the performance of fixed fees, capped fees, phased fees, and other AFAs.

When PERSUIT and Apperio are combined, you will be able to compare actuals vs. proposed pricing, assess assumption accuracy, and track milestones in real time. Identify firm performance trends by matter type and refine your AFA strategy using actual spend data - not guesswork.

This gives in-house teams a continuous feedback loop to improve pricing models and strengthen future negotiations.

Benchmarking Powered by $19B+ in Market Data

PERSUIT can deliver instant identification of overpriced proposals. Using industry-wide market data, you will be able to build predictable budgets and strengthen negotiation leverage. 

How the Integrated Platform Works

The combined effort yields a solution to industry challenges:

• Build smarter pricing using PERSUIT’s competitive RFPs and benchmarks
• Track legal spend in real time using Apperio-powered analytics
• Optimize and enforce AFAs with AI-driven performance insights

Expected Outcomes for Legal Teams

When PERSUIT and Apperio work together, legal departments gain a measurable and transformative impact on their outside counsel strategy. Teams typically see a 10–20% reduction in outside counsel costs, driven by better scoping, smarter firm selection, and tighter control over spend.

Automated invoice review and real-time WIP visibility reduce manual oversight, resulting in 40–60% less time spent managing billing and approvals. With continuous tracking, spend analytics, and AFA performance insights, unexpected overages become the exception - not the norm.

The result is higher forecasting accuracy, improved collaboration with finance, and a legal budget that’s easier to explain, defend, and predict.

Why PERSUIT Is the Only End-to-End Outside Counsel Management Platform

PERSUIT is the only platform purpose-built to manage the full lifecycle of outside counsel engagements - uniting pricing, performance insights, and legal spend analytics in one integrated system.

We combine PERSUIT’s competitive sourcing and AFA governance with Apperio’s real-time legal spend management and AI-driven workflow automation. Together, they deliver the industry’s most complete view of matter performance - from proposal to WIP to invoice.

Unlike generic procurement or finance tools, PERSUIT is designed specifically for in-house legal teams and trusted by Fortune 100 companies and global legal departments to operationalize value-based outside counsel management at scale.